Council Minutes - March 12, 2024
COUNCIL PROCEEDINGS
CITY OF GRANT, NEBRASKA
March 12, 2024
Mayor Lisa Schmitt convened a meeting of the Council of the City of Grant, Nebraska in open and public session on March 12, 2024 at 7:00 p.m. Notice of this meeting was given in advance by publication in the Grant Tribune Sentinel, the City’s designated method for giving notice, March 7, 2024, and members of the City Council and a copy of their Acknowledgment of Receipt and the Agenda are attached to these minutes. Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were recorded while said meeting was open to the attendance of the public.
Mayor Lisa Schmitt announced the posting of the Open Meetings Act and its location.
Roll call: Present Council members: Bishop, Petersen, and Mayor Schmitt. Absent Council member: Brueggeman & Sims.
Others present: City Superintendent Edward Dunn, City Clerk/Treasurer Jessie Faber, City Attorney Tawna Holmstedt, et al.
The motion was made by Bishop and seconded by Petersen to accept the agenda as presented.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
A motion was made by Petersen to approve the minutes of the February 27, 2024 meeting as presented and waive the reading and seconded by Bishop.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
COMMUNICATIONS: City Superintendent, Edward Dunn informed the Council of the upcoming board meetings, the library board will meet tomorrow at 5:15 p.m., the planning commission will meet on March 18th at noon for a public hearing, the tree board will meet on March 19th at 4:00 p.m., and the Community Redevelopment Authority (CRA) will meet on March 25th at noon. Dunn stated he will be attending with Lisa and Andrea the NMPP Annual Conference on March 19th, 20th, & 21st and Jessie will be attending the Nebraska Municipal Clerks Academy on March 20th, 21st & 22nd. Dunn gave an update on the annual Johnson Service Company sewer cleaning and we will be adding storm drain cleaning, the public works department has been working on pouring the foundation for the planters to be placed at the pool and the dug outs on the big field have been torn down and they will begin packing the dirt and then will be able to get the new ones installed. Also, the shade structures have been ordered for the ball fields. Dunn informed the Council that he and Brittany met with the swim team coaches to set the new season.
STANDING COMMITTEE REPORTS:
Council member, Bishop – none. Council member, Brueggeman –none. Council member, Petersen – none. Council member, Sims – none. City Superintendent, Dunn – gave an update on the Community Redevelopment Authority (CRA) meeting.
FINANCIALS – The financials are in process and will be reviewed at the next meeting.
PUBLIC COMMENT – none.
UNFINISHED BUSINESS:
Action and Discussion on Ordinance No. 24-02-01, An Ordinance Authorizing and Directing Execution of the Amended and Restate Total Power Requirements Power Purchase Agreement by the City of Grant, Perkins County, Nebraska With the Municipal Energy Agency of Nebraska; to Acknowledge and Provide for Limitations on use of the Electricity; to Prescribe the Time When this Ordinance Shall be in Full Force and Effect – City Clerk, Jessie Faber read the third reading of Ordinance No. 24-02-01 “An Ordinance Authorizing and Directing Execution of the Amended and Restate Total Power Requirements Power Purchase Agreement by the City of Grant, Perkins County, Nebraska With the Municipal Energy Agency of Nebraska; to Acknowledge and Provide for Limitations on use of the Electricity; to Prescribe the Time When this Ordinance Shall be in Full Force and Effect.”
A motion was made by Bishop to table Ordinance No. 24-02-01 to the March 26th meeting and seconded by Petersen.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
NEW BUSINESS:
Action and Discussion on Presentation of FY 2022-2023 Audit - (AMGL CPA’s & Advisors) – A motion was made by Bishop to accept the two Letters & Financial Statements for the Fiscal Year 2022-2023 from AMGL CPAs & Advisors and seconded by Petersen.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
Action and Discussion on Mayoral Appointment to the Planning Commission – Brandon Lehl – A motion was made by Bishop to approve the Mayoral appointment of Brandon Lehl to the Planning Commission term ending 12/2025 and seconded by Petersen.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
Action and Discussion on Mayoral Appointment to the Planning Commission – Rita Long – A motion was made by Petersen to approve the Mayoral appointment of Rita Long to the Planning Commission term ending 12/2026 and seconded by Bishop.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
Action and Discussion on Resolution No. 24-03-01, A Resolution Adopting the Revised Personnel Manual Governing all City Employees – A motion was made by Bishop to approve Resolution No. 24-03-01 Adopting the Revised Personnel Manual Governing all City Employees effective April 14, 2024 and seconded by Petersen.
RESOLUTION NO. 24-03-01
A RESOLUTION ADOPTING THE REVISED PERSONNEL MANUAL GOVERNING ALL CITY EMPLOYEES
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
The Resolution will be published in pamphlet form.
Action and Discussion on Contract for Services for Street Improvement Projects 2024-1 Between CSC Construction and the City of Grant – A motion was made by Petersen to approve the Contract for Services for Street Improvement Projects 2024-1 between CSC Construction and the City of Grant and seconded by Bishop.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
Discussion on Water Rate Study as Conducted by Randy Hellbusch from Nebraska Rural Water Association – The Council discussed the water rate study results. The Mayor Acknowledged as Received.
Action and Discussion on Resolution No. 24-03-02 A Resolution to Declare Excess Property/Equipment and to Provide for the Sale of Excess Property/Equipment– A motion was made by Bishop to approve Resolution No. 24-03-02 A Resolution to Declare Excess Property/Equipment and to Provide for the Sale of Excess Property/Equipment except to remove the snow blower from the Resolution and seconded by Petersen.
RESOLUTION NO. 24-03-02
RESOLUTION DECLARING EXCESS PROPERTY/EQUIPMENT AND SALE OF EXCESS PROPERTY/EQUIPMENT
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
The Resolution will be published in pamphlet form.
Action on Bills & Claims – 20/20 Technologies, tech support/software – 346.70; Adams Lumber Co-Grant, supplies – 77.98; AFLAC, employee benefits – 202.10; Black Hills Energy, utilities – 826.97; Blue Cross Blue Shield of NE, employee benefits – 7,823.36; Carlson Electric, materials – 58.04; City of Grant, utilities – 5,974.97; Deluxe Business Products, supplies – 150.10; Rick & Dawnya Dreiling, refund – 50.00; Edward Dunn, dues & training – 221.90 Eakes Office Solutions – 234.19; Ensz Hardware, supplies – 20.99; Jessie Faber, dues & training – 501.37; Frenchman Valley Coop, fuel, & supplies & repairs – 1,532.49; Grainger, supplies – 1,129.29; Grant Napa, supplies – 508.76; Great Plains Communications, telephone – 791.33; Hatch’s Super Foods, supplies – 31.12; High Plains News, advertising – 366.24; Holmstedt Law Office, P.C., L.L.O., professional services – 3,700.00; J & D Properties LLC, storage lease – 80.00; J Bar J Landfill, tipping fees – 3,431.29; Ken’s Construction LLC, contract labor – 1,100.00; Kirkpatrick Masonry LLC, supplies & repairs – 730.00; Lincoln Marriott Cornhusker, dues & training – 224.00; Eric McCormick, dues & training – 24.12; Midwest Electric, O & M Charge, billing, & utilities – 17,050.52; Miller & Associates Consulting Engineers, P.C., code maintenance – 7,911.75; Nebraska Rural Water Association, professional services – 1,000.00; One Call Concepts, Inc., telephone – 10.70; Perkins County Treasurer, police contract – 8,864.00; Pinnacle Bank/Visa, dues & training, postage, tech support/software & supplies– 502.58; Pivot Electric, supplies & repairs – 328.85; Quality Diesel Inc., supplies & repairs – 115.00; Romon Carbajal & Koret Torres, utility refund – 100.60; Sandhills State Bank, employee benefits – 605.00; Southwestern Equipment Co, supplies – 1,202.84; Twomey Tree Service, contract labor – 2,400.00; Verizon Wireless, telephone – 251.54; Versatube Building Systems, capital outlay – 22,948.00; Western Resources Group, contract labor – 390.00; Woody’s Pivot Service, LLC, equipment lease & supplies & repairs – 410.00; American Funds, retirement –1,261.98; Nebraska Division of Aeronautics, beacon expense & AWOS maintenance – 543.33; Nebraska Department of Revenue, state income tax withholding – 838.01; United States Treasury, federal tax withholding – 3,084.58; Overtime Wages 2/11-2/24 – 847.64; Total Bills and Claims $100,804.23.
The motion was made by Petersen and seconded by Bishop to approve the Bills and Claims in the amount of $100,804.23.
Roll call vote: Yeas – Bishop & Petersen. Nays – none. Yea – Mayor Schmitt. Motion carried.
Bishop & Petersen reviewed the bills and claims prior to the meeting.
Mayor Lisa Schmitt adjourned this meeting of the Grant City Council at 7:47 P.M.
______________________________________
Lisa Schmitt, Mayor
_______________________________
Jessie Faber, City Clerk
Clerk’s Note: Minutes are not approved by Council as of the date of publication. (3/28/2024)
Clerk's Note: Minutes were approved by Council at the Regular Council Meeting on April 9, 2024. (Posted 4/11/2024)