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Council Minutes - September 14, 2021

COUNCIL PROCEEDINGS

CITY OF GRANT, NEBRASKA

September 14, 2021

 

                Mayor Lisa Schmitt convened a meeting of the Council of the City of Grant, Nebraska in open and public session on September 14, 2021 at 7:00 p.m.  Notice of this meeting was given in advance by publication in the Grant Tribune Sentinel, the City’s designated method for giving notice, September 1, 2021, and members of the City Council and a copy of their Acknowledgment of Receipt and the Agenda are attached to these minutes.  Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting.  All proceedings hereafter shown were recorded while said meeting was open to the attendance of the public.

Mayor Lisa Schmitt announced the posting of the Open Meetings Act and its location.

Roll call:  Present Council members:  Bishop, Petersen, Sims and Mayor Schmitt.  Absent Council Member: Brueggeman.

Others present:  City Superintendent Edward Dunn, City Clerk/Treasurer Jessie Faber, City Attorney Tawna Holmstedt, et al.

Council Member Brueggeman entered the meeting at 7:01 P.M.

The motion was made by Bishop and seconded by Petersen to approve the agenda as presented.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

A motion was made by Brueggeman to approve the minutes of the August 24, 2021 meeting as presented and waive the reading and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

A motion was made by Petersen to approve the minutes of the August 31, 2021 public hearing as presented and waive the reading and seconded by Bishop.

Roll call vote:  Yeas – Bishop, Brueggeman & Petersen. Nays – none.  Abstain – Sims. Motion carried.

 

COMMUNICATIONS:  City Superintendent, Edward Dunn informed the Council of the upcoming board meetings, the tree board will meet September 22nd at 4:00 p.m.  Dunn also stated that the tree board received ten free trees through the Free Trees for Fall Planting program, so the board will be planning the planting event during the meeting on September 22nd.  Dunn announced that the Nebraska Department of Economic Development released the 2021 Nebraska Affordable Housing Trust Fund recipients and Southwest Nebraska Community Betterment Corporation was awarded the grant for the project planned with the Grant Community Redevelopment Authority to build two new houses.  Dunn informed that council that all the musical equipment boxes have been received and that Marvin Stumpf and David Kempf will be working with the public works employees to begin the process of installing the equipment.

 

STANDING COMMITTEE REPORTS: 

Council member, Petersen – none. Council member, Bishop – none. Council member, Brueggeman – gave an update on the library board meeting. Council member, Sims – none.   City Superintendent, Dunn – gave an update on the cemetery board meeting. 

 

ENFORCEMENT, SHERIFF & WATER REPORTS – Acknowledged as received.

                                   

FINANCIALS – The financials are in process and will be reviewed at the next meeting.

 

PUBLIC COMMENT – none.

 

UNFINISHED BUSINESS:

Action and Discussion on Ordinance No. 21-08-01 Compensation of All Officers and Employees (Third Reading) – City Clerk, Jessie Faber read the third reading of Ordinance No. 21-08-01 “An Ordinance for the Compensation of all Officers and Employees of the City of Grant for the Fiscal Year October 1, 2021 through September 30, 2022; Repealing all Other Conflicting Ordinances and Conflicting Sections of Ordinances; and Providing for the Effective Date.”

A motion was made by Brueggeman to approve Ordinance 21-08-01 Compensation of All Officers and Employees and seconded by Sims.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

The Ordinance will be published in pamphlet form.

 

NEW BUSINESS:

Action and Discussion on Approving Change Order Request No. 5 for the Swimming Pool Facility, Project Number 153-E1-003 – Larry Steele with Miller and Associates Consulting Engineers and Brett Harsh and Scott Schneider with Brown Construction were present to discuss Change Order Request No. 5. Miller and Associates Consulting Engineers and Brown Construction went through the request with the Council and answered any question the Council had on the individual items.

A motion was made by Bishop to approve the Change Order Request No. 5 for the Swimming Pool Facility, Project Number 153-E1-003 in the amount of $8,519.83 and authorize the Mayor to sign and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

 

The Mayor stated the Council will take a 5 minute recess.

 

Action and Discussion on City Superintendents Recommendation of Merit Based Pay Increases – A motion was made by Bishop to accept the City Superintendents and Mayors recommendation of merit based pay increases for the City Superintendent, City Clerk/Treasurer, Public Works Assistant 1, & Park/Rec Director of a 1% merit increase each and seconded by Petersen.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

 

Action and Discussion on Resolution 21-09-01 Resolution Setting the Property Tax Request – A motion was made by Brueggeman to approve Resolution 21-09-01 Resolution Setting the Property Tax Request and seconded by Petersen.

RESOLUTION NO. 21-09-01

RESOLUTION SETTING THE PROPERTY TAX REQUEST

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

The Resolution will be published in pamphlet form.

 

Action and Discussion on Resolution 21-09-02 Resolution Approving a 1% Increase in Base Limitation in Restricted Funds –

A motion was made by Petersen to approve Resolution 21-09-02 resolution approving a one percent increase in base limitation in restricted funds and seconded by Brueggeman.

RESOLUTION NO. 21-09-02

A RESOLUTION APPROVING A ONE PERCENT (1%) INCREASE ABOVE THE BASE LIMITATION IN RESTRICTED FUNDS

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

The Resolution will be published in pamphlet form.

 

Action and Discussion on Resolution 21-09-03 Resolution Adopting the Annual Appropriations Bill – A motion was made by Bishop to approve Resolution 21-09-03 Resolution Adopting the Annual Appropriation Bill and seconded by Petersen.

RESOLUTION NO. 21-09-03

A RESOLUTION APPROVING THE ANNUAL APPROPRIATION BILL

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

The Resolution will be published in pamphlet form.

 

Action and Discussion on Letter of Understanding of Services with AMGL for 2020-2021 Audit – A motion was made by Petersen to accept the letter of understanding of services with AMGL for the 2020-2021 Audit and authorize the Mayor to sign and seconded by Sims.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

 

Action on Bills & Claims – Adams Lumber Co., supplies – 65.72; Black Hills Energy, utilities – 130.14; Blue Cross Blue Shield of NE, employee benefits – 7,885.99; Brown Construction, Inc., capital outlay – 11,103.60; Carlson Electric, supplies & repairs – 872.75; City of Grant, postage & utilities – 17,184.41; Country Supply, supplies – 470.19; Cranmore Pest Control, pest control – 150.00; Creative Sites LLC, donation expense – 18,543.60; Culligan Water Conditioning, supplies – 6.50; Edward Dunn, dues & training – 246.40; Dutton-Lainson Company, materials – 2,282.16; Eakes Office Solutions, supplies – 146.01; Jessie Faber, dues & training – 110.66; Frenchman Valley Coop, fuel , supplies & repairs – 1,281.08; Grant Community Development Authority, loan – 50,000.00; Grant Napa, supplies – 230.24; Grant Tribune-Sentinel, advertising – 1,065.18; Great Plains Communications, telephone – 344.48; Hatch’s Super Foods, supplies & concession supplies – 542.44; J Bar J Landfill, tipping fees – 4,232.70; Kirkpatrick Masonry LLC, grant expense – 3,583.54; MEAN, transmission charge – 117,996.48; Midwest Electric, O & M Charge, capital outlay & utilities – 18,029.66; Miller & Associates Consulting Engineers, P.C., capital outlay – 34,409.00; Nebraska Public Health Environmental, lab & well tests – 140.00; O’Donnell & Holmstedt, P.C., L.L.O., professional services – 5,525.00;  One Call Concepts, Inc., telephone – 38.83; Perkins County Health Services, dues & training – 83.00; Perkins County Treasurer, police contract – 7,840.00; Verizon Wireless, telephone – 187.31; W.P.C.I., dues & training – 31.25; Western Resources Group, contract labor – 400.00; American Funds, retirement – 848.08; Nebraska Department of Aeronautics, beacon expense – 160.00; Nebraska Department of Revenue – Nebr. Waste Reduction & Recycle – 25.00; Nebraska Department of Revenue, state income tax withholding – 1,221.33; United States Treasury, federal tax withholding – 2,670.75; Overtime Wages 8/15-8/28 – 167.10. Total Bills and Claims $310,250.58.

 

The motion was made by Brueggeman and seconded by Sims to approve the Bills and Claims in the amount of $310,250.58.

Roll call vote:  Yeas – all present. Nays – none.  Motion carried.

 

Bishop, Brueggeman, Petersen & Sims reviewed the bills and claims prior to the meeting.

 

Mayor Lisa Schmitt adjourned this meeting of the Grant City Council at 9:02 P.M.

 

 

                                                                                             ______________________________________

                                                                                              Lisa Schmitt, Mayor

 

_______________________________

Jessie Faber, City Clerk