Council Minutes - February 26, 2019
COUNCIL PROCEEDINGS
CITY OF GRANT, NEBRASKA
February 26, 2019
Mayor Lisa Schmitt convened a meeting of the Council of the City of Grant, Nebraska in open and public session on February 26, 2019 at 7:02 p.m. Notice of this meeting was given in advance by publication in the Grant Tribune Sentinel, the City’s designated method for giving notice, February 20, 2019, and members of the City Council and a copy of their Acknowledgment of Receipt and the Agenda are attached to these minutes. Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were recorded while said meeting was open to the attendance of the public.
Mayor Lisa Schmitt announced the posting of the Open Meetings Act and its location.
Roll call: Present Council members: Bishop, Brueggeman, Dunn, Greenwood and Mayor Schmitt.
Others present: City Clerk/Treasurer Jessie Faber, City Attorney, Tawna Holmstedt, et al.
The motion was made by Brueggeman and seconded by Bishop to approve the agenda as presented.
Roll call vote: Yeas – Bishop, Brueggeman & Dunn. Nays – none. Abstain – Greenwood.
Motion carried.
A motion was made by Brueggeman to approve the minutes of the February 12, 2019 &
February 13, 2019 meetings and waive the reading and seconded by Dunn.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
COMMUNICATIONS: City Clerk/Treasurer, Jessie Faber informed the Council of upcoming board meetings,
the board of health will meet on Thursday at 6:30 pm.
STANDING COMMITTEE REPORTS:
Council member, Dunn – none. Council member, Bishop – none. Council member, Brueggeman – gave an update on the Board of Health meeting, Library Board meeting and Tree Board meeting. Council member, Greenwood – none.
FINANCIALS – Acknowledged as received.
UNFINISHED BUSINESS:
Approval of an ordinance authorizing the issuance, sale, and delivery of general obligation pool bonds in an aggregate principal amount not to exceed $2,400,000 to pay the costs of constructing and equipping a new swimming pool and related facilities. – Ordinance No. 2019-01-01 – City Clerk, Jessie Faber read the third reading of Ordinance 2019-01-01 “AN ORDINANCE AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF GENERAL OBLIGATION POOL BONDS OF THE CITY OF GRANT, NEBRASKA IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $2,400,000 TO PAY THE COSTS OF CONSTRUCTING AND EQUIPPING A NEW SWIMMING POOL AND RELATED FACILITIES; PRESCRIBING THE FORM AND CERTAIN DETAILS OF THE BONDS AND PROVIDING FOR THE FIXING AND ESTABLISHING OF OTHER DETAILS OF THE BONDS; LEVYING AND PLEDGING AN ANNUAL PROPERTY TAX FOR THE PURPOSE OF PAYING THE PRINCIPAL OF AND THE INTEREST ON THE BONDS AS THEY BECOME DUE; DESIGNATING THE BONDS AS QUALIFIED TAX‑EXEMPT OBLIGATIONS; ADOPTING CERTAIN POST-ISSUANCE TAX COMPLIANCE AND DISCLOSURE PROCEDURES WITH RESPECT TO THE BONDS; AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH.”
A motion was made by Brueggeman to approve Ordinance No. 2019-01-01 and seconded by Dunn.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
The Ordinance will be published in pamphlet form.
NEW BUSINESS:
Presentation on Water System Assessment – Ken Halvorsen, Nebraska Rural Water Association – Ken Halvorsen with Nebraska Rural Water Association, presented to the Council the water system assessment report from May 24, 2016 that was prepared by Barney Whatley with Nebraska Rural Water Association at the time for the City of Grant. Ken also explained that a new assessment will be completed with the City and he will bring the results back and present them to the Council. This was one of the requirements with the water project loan. Ken also answered any questions that the Council had on this report. The Mayor acknowledged the report was presented and received by the Council.
Discussion & Action on Special Conditions Documentation for Release of Funds on CDBG Contract
No. 18-HO-33061 – Amy Thelander with Southwest Nebraska Community Betterment Corporation presented the Special Conditions Documentation to the Council and answered questions. A motion was made by Dunn to approve the special conditions documentation for the release of funds on CDBG contract No. 18-HO-33061 and seconded by Bishop.
Roll call vote: Yeas – Bishop, Dunn & Greenwood. Nays – none. Abstain – Brueggeman. Motion carried. Brueggeman stated that she is abstaining due to being an officer on the Southwest Nebraska Community Betterment Corporation Board.
Presentation of Hastings Memorial Library Annual Report – Library Director, Robin Quinn presented the library report and answered questions the Council had on the report. The Mayor acknowledged the Library Annual Report was received.
Action on Standard Agreement for Professional Services with Miller & Associates Consulting Engineers, P.C. for a Project Described as Municipal Swimming Pool Facility – A motion was made by Dunn to allow the City Attorney to contact Miller & Associates Consulting Engineers, P.C. to ask questions and negotiate a percentage fee agreement and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
A motion was made by Brueggeman to table the Professional Services Agreement with Miller & Associates Consulting Engineers, P.C. until time is allowed to research possible other options and timelines and the City Attorney has time to further negotiations with Miller & Associates Consulting Engineers, P.C. and seconded by Dunn.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Discussion on Items Presented from Miller & Associates – Timeline & Bathhouse Floor Plan – The Mayor acknowledged we received the timeline and bathhouse floor plan as requested at the Special Council meeting.
Action on Appointment of Disadvantaged Business Enterprise (DBE) Liaison Officer and Airport Manager – The Mayor recommended appointing Jessie Faber as the DBE Liaison Officer and Airport Manager. A motion was made by Dunn to accept the appointment of Jessie Faber as the DBE Liaison Officer and Airport Manager until a City Superintendent is hired and can be appointed Airport Manager and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Discussion on Parliamentary Procedure of the City Council Meetings – The City Attorney presented to the Council some reference material and discussed with the Council what the proper parliamentary procedure is for the City Council Meetings. No Action was Taken.
Public Comment – Robin Quinn.
Action on Bills and Claims – AFLAC, employee benefits – 195.06; Country Supply, supplies – 14.57; DHHS Licensure Unit, dues – 40.00; Robert Engel, dues & training – 153.83; Ken’s Construction LLC, contract labor – 1,000.00; Law Office of R. Kevin O’Donnell, P.C., L.L.O., professional services – 5,368.75; MEAN, transmission charge & RITA Installment –122,280.37; Midwest Electric, utilities – 441.40; Municipal Supply, Inc. of NE, supplies – 1,304.09; Perkins County Chamber of Commerce, dues – 275.00; Pinnacle Bank/Visa, postage , fuel, dues & training – 347.97; Principal Life Insurance Company, employee benefits – 92.20; Sandhills State Bank, employee benefits – 300.00; T.C. Engineering Inc., nuisance abatement – 1,062.40; TKO Pest Control, LLC, nuisance abatement – 75.00; Utility Service Co., Inc., water tower contract – 2,861.25; Western Resources Group, contract labor – 320.00; American Funds, retirement – 657.12; Nebraska Department of Revenue, sales tax – 10,587.73; United States Treasury, federal tax withholding – 2,531.03; Overtime Wages 2/1-2/15 – 565.26. Total Bills and Claims $150,473.03.
The motion was made by Brueggeman and seconded by Bishop to approve the Bills and Claims in the amount of $150,473.03.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Bishop, Brueggeman, Dunn & Greenwood reviewed the bills and claims prior to the meeting.
Mayor Lisa Schmitt adjourned this meeting of the Grant City Council at 8:54 P.M.
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Lisa Schmitt, Mayor
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Jessie Faber, City Clerk