Council Minutes - February 12, 2019
COUNCIL PROCEEDINGS
CITY OF GRANT, NEBRASKA
February 12, 2019
Mayor Lisa Schmitt convened a meeting of the Council of the City of Grant, Nebraska in open and public session on February 12, 2019 at 7:00 p.m. Notice of this meeting was given in advance by publication in the Grant Tribune Sentinel, the City’s designated method for giving notice, January 30, 2019, and members of the City Council and a copy of their Acknowledgment of Receipt and the Agenda are attached to these minutes. Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were recorded while said meeting was open to the attendance of the public.
Mayor Lisa Schmitt announced the posting of the Open Meetings Act and its location.
Roll call: Present Council members: Bishop, Brueggeman, Dunn, Greenwood and Mayor Schmitt.
Others present: City Clerk/Treasurer Jessie Faber, City Attorney, Tawna Holmstedt, et al.
The motion was made by Brueggeman and seconded by Bishop to approve the agenda as presented.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
A motion was made by Dunn to approve the minutes of the February 6, 2019 meeting and waive the reading and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
COMMUNICATIONS: City Clerk/Treasurer, Jessie Faber informed the Council of upcoming board meetings, the Council will meet tomorrow at 6:30 pm for a Special Meeting with Miller & Associates on how to proceed with the pool project and the tree board will meet February 19th at 4:00 pm. Faber also stated that the City Office will be closed on February 18th to observe Presidents’ Day. Council Member, Brueggeman wanted to inform the Council that she is an officer on the Southwest Nebraska Community Betterment Corporation Board and due to this she will be abstaining on the items associated with this organization on the agenda.
STANDING COMMITTEE REPORTS:
Council member, Dunn – none. Council member, Bishop – none. Council member, Brueggeman – none. Council member, Greenwood – none.
ENFORCEMENT, WATER & LOTTERY REPORTS – Acknowledged as received.
FINANCIALS – The financials are in process and will be reviewed at the next meeting.
UNFINISHED BUSINESS:
Approval of an ordinance authorizing the issuance, sale, and delivery of general obligation pool bonds in an aggregate principal amount not to exceed $2,400,000 to pay the costs of constructing and equipping a new swimming pool and related facilities. – Ordinance No. 2019-01-01 – City Clerk, Jessie Faber read the second reading of Ordinance 2019-01-01 “AN ORDINANCE AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF GENERAL OBLIGATION POOL BONDS OF THE CITY OF GRANT, NEBRASKA IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $2,400,000 TO PAY THE COSTS OF CONSTRUCTING AND EQUIPPING A NEW SWIMMING POOL AND RELATED FACILITIES; PRESCRIBING THE FORM AND CERTAIN DETAILS OF THE BONDS AND PROVIDING FOR THE FIXING AND ESTABLISHING OF OTHER DETAILS OF THE BONDS; LEVYING AND PLEDGING AN ANNUAL PROPERTY TAX FOR THE PURPOSE OF PAYING THE PRINCIPAL OF AND THE INTEREST ON THE BONDS AS THEY BECOME DUE; DESIGNATING THE BONDS AS QUALIFIED TAX‑EXEMPT OBLIGATIONS; ADOPTING CERTAIN POST-ISSUANCE TAX COMPLIANCE AND DISCLOSURE PROCEDURES WITH RESPECT TO THE BONDS; AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH.”
Tobin Buchanan with First National Capital Markets presented information on the bonds process and answered any questions the Council had on Ordinance 2019-01-01.
NEW BUSINESS:
Discussion and Action on Employee Benefits – Health Insurance Renewal, H.S.A. Contributions, & Dental Insurance – Dan Duren with Benefit Management presented and answered any questions that the Council had on the health insurance renewal with Blue Cross Blue Shield. A motion was made by Brueggeman to approve the health insurance renewal of GHA19N Blue Cross Blue Shield health insurance plan and seconded by Dunn.
Roll call vote: Yeas – Bishop, Brueggeman & Dunn. Nays – Greenwood. Motion carried.
A motion was made by Dunn to increase the monthly portion of the H.S.A. contribution the City contributes to each employee to $75.00 and to continue the matching option amount at $50.00 and seconded by Brueggeman.
Roll call vote: Yeas – Bishop, Brueggeman & Dunn. Nays – Greenwood. Motion carried.
Action on State of Nebraska Department of Economic Development Community Development Block Grant (CDBG) Contract No. 18-HO-33061 – Owner-Occupied Property Rehabilitation – A motion was made by Bishop to approve and enter into the contract with the State of Nebraska Department of Economic Development Community Development Block Grant Contract No. 18-HO-33061 and seconded by Dunn.
Roll call vote: Yeas – Bishop, Dunn & Greenwood. Nays – none. Abstain – Brueggeman. Motion carried. Brueggeman stated that she is abstaining due to being an officer on the Southwest Nebraska Community Betterment Corporation Board.
Action on Southwest Nebraska Community Betterment Corporation – Service/Consultant Agreement for General Administration on CDBG Contract No. 18-HO-33061 – A motion was made by Dunn to accept the Southwest Nebraska Community Betterment Corporation Service/Consulting agreement for General Administration on CDBG Contract No. 18-HO-33061 upon Soul Source approval from the State of Nebraska Department of Economic Development and seconded by Bishop.
Roll call vote: Yeas – Bishop, Dunn & Greenwood. Nays – none. Abstain – Brueggeman. Motion carried. Brueggeman stated that she is abstaining due to being an officer on the Southwest Nebraska Community Betterment Corporation Board.
Action on Resolution 19-02-01 Authorizing Chief Elected Official to Sign Documents, Contract and Release Funds for Owner Occupied Rehabilitation on CDBG Contract No. 18-HO-33061 – A motion was made by Bishop to approve Resolution 19-02-01 Authorizing Chief Elected Official to Sign Documents, Contract and Special Conditions Documentation for Release Funds for CDBG Contract No. 18-HO-33061 and seconded by Dunn.
RESOLUTION NO.19-02-01
RESOLUTION AUTHORIZING CHIEF ELECTED OFFICIAL TO SIGN DOCUMENTS, CONTRACT AND RELEASE FUNDS FOR OWNER OCCUPIED REHABILITATION ON CDBG CONTRACT NO. 18-HO-33061
Roll call vote: Yeas – Bishop, Dunn & Greenwood. Nays – none. Abstain – Brueggeman. Motion carried. Brueggeman stated that she is abstaining due to being an officer on the Southwest Nebraska Community Betterment Corporation Board.
The Resolution will be published in pamphlet form.
Action on Street Project – Option of Paving up to Three Blocks – A motion was made by Greenwood to accept bids individually per block in concrete on the three proposed blocks (Hancock Ave from 5th to 6th, 5th Street from Lincoln to Central, 4th Street from Mitchem to Hall) and to accept a bid with asphalt repair on Hancock Ave from 5th to 6th and seconded by Dunn.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Action on Mayoral Appointment – Housing Board – Jim Howerter – A motion was made by Brueggeman to approve the Mayoral appointment of Jim Howerter to the Housing Board term ending 12/2023 and seconded by Bishop.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Action on Mayoral Appointment – West Central Nebraska Development District (WCNDD) Representative and Alternate - Mayor Schmitt stated that Bishop agreed to be the WCNDD Representative and that Dunn agreed to be the WCNDD Alternate. A motion was made by Brueggeman to approve the Mayoral appointment of Bishop for the WCNDD Representative and Dunn for the WCNDD Alternate and seconded by Bishop.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Discussion & Action on City Superintendent Position – A motion was made by Greenwood to go into executive session due to the reputation of the individuals applying for the position and to include the Council Members, Mayor, City Attorney and City Clerk/Treasurer and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Entered Executive Session at 8:25 pm.
Exited Executive Session at 9:15 pm.
A motion was made by Bishop to come out of executive session and seconded by Dunn.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
A motion was made by Greenwood to reopen the application process for the City Superintendent position and give authority to the Mayor and City Clerk to modify the advertisement for the position and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Public Comment – none.
Action on Bills and Claims – Adams Lumber Co., supplies – 3.64; AFLAC, employee benefits – 195.06; Black Hills Energy, utilities – 1,422.24; Blue Cross Blue Shield of NE, employee benefits – 5,034.37; City of Grant, utilities – 5,778.58; Colonial Processing Center, employee benefits – 44.00; DHHS, dues – 40.00; Frenchman Valley Coop, supplies, tires & fuel – 1,837.43; Grant NAPA, supplies – 330.67; Grant Tribune-Sentinel, advertising – 391.77; Great Plains Communications, telephone – 381.84; J Bar J Landfill, tipping fees – 3,546.65; MEAN, transmission charge –121,328.92; Midwest Electric, O & M charge – 16,144.74; Nebraska Truck Center, Inc., supplies – 38.99; One Call Concepts, Inc., telephone – 11.51; Perkins County Treasurer, police contract – 8,314.22; Potts Electric, supplies & repairs – 185.00; Principal Life Insurance Company, employee benefits – 92.20; Quality Diesel, Inc., supplies & repairs – 95.00; Sandhills State Bank, employee benefits – 300.00; Sargent Irrigation, Co., supplies & repairs – 5,561.96; Verizon Wireless, telephone – 206.43; W.P.C.I., dues & training – 30.50; Andrea Walker, utilities refund – 87.23; American Funds, retirement – 679.94; Nebraska Department of Aeronautics, beacon expense – 160.00; Nebraska Department of Revenue, state income tax withholding – 689.40; United States Treasury, federal tax withholding – 2,483.01; Overtime Wages 1/16-1/31 – 898.32. Total Bills and Claims $176,313.62.
The motion was made by Greenwood and seconded by Dunn to approve the Bills and Claims in the amount of $176,313.62.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Bishop, Brueggeman, Dunn & Greenwood reviewed the bills and claims prior to the meeting.
Mayor Lisa Schmitt adjourned this meeting of the Grant City Council at 9:21 P.M.
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Lisa Schmitt, Mayor
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Jessie Faber, City Clerk