Council Minutes - January 8, 2019
COUNCIL PROCEEDINGS
CITY OF GRANT, NEBRASKA
January 8, 2019
Mayor Lisa Schmitt convened a meeting of the Council of the City of Grant, Nebraska in open and public session on January 8, 2019 at 7:00 p.m. Notice of this meeting was given in advance by publication in the Grant Tribune Sentinel, the City’s designated method for giving notice, January 2, 2019, and members of the City Council and a copy of their Acknowledgment of Receipt and the Agenda are attached to these minutes. Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were recorded while said meeting was open to the attendance of the public.
Mayor Lisa Schmitt announced the posting of the Open Meetings Act and its location.
Roll call: Present Council members: Bishop, Brueggeman, Dunn, Greenwood and Mayor Schmitt.
Others present: City Clerk/Treasurer Jessie Faber, City Attorney, Tawna Holmstedt, et al.
The motion was made by Brueggeman and seconded by Greenwood to approve the agenda as presented.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
A motion was made by Greenwood to approve the minutes of the December 27, 2018 meeting and waive the reading and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
COMMUNICATIONS: City Clerk/Treasurer, Jessie Faber informed the Council of upcoming board meetings, the library board will meet tomorrow at 7:00 am and the tree board will meet next Tuesday at 4:00 pm. A Special Council Meeting is being planned for February 13th at 6:30 pm to have a presentation from Miller and Associates on how to proceed with the pool project. The park and rec board will be invited and we will post a possible quorum notice, so that the board is able to attend the meeting. Faber also stated that the City Office will be closed on January 21st to observe Martin Luther King Jr. Day.
STANDING COMMITTEE REPORTS:
Council member, Dunn – none. Council member, Bishop – none. Council member, Brueggeman – gave an update on the Library Board meeting. Council member, Greenwood – none.
WATER, ENFORCEMENT & LOTTERY REPORTS – Acknowledged as received.
FINANCIALS – The financials are in process and will be reviewed at the next meeting.
UNFINISHED BUSINESS:
Action on Ordinance 18-11-01 Passage and Approval of Recodified Municipal Code Books – A motion was made by Greenwood to table Ordinance 18-11-01 Passage and Approval of Recodified Municipal Code Books until March 12, 2019 and seconded by Dunn.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
NEW BUSINESS:
Action on Resolution 19-01-01 Directing the City Clerk to Cause the New Code to be Published in Book Form – No Action Taken.
Action on Mayor & Council Members Planning to Attend the League of Nebraska Municipalities Midwinter Conference – A motion was made by Dunn to approve Brueggeman, Greenwood, Schmitt, Dunn and Bishop to all attend the League of Nebraska Municipalities Midwinter Conference in Lincoln with all related conference expenses covered by the City and seconded by Bishop.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Action on Mayoral Appointment – Library Board – Ashley Colglazier – A motion was made by Brueggeman to approve the Mayoral appointment of Ashley Colglazier to the Library Board term ending 12/2023 and seconded by Dunn.
Presentation of Economic Development Fund– Jessie Faber gave an update to the council on the Economic Development Fund activity since the last presentation to present.
Action on Nebraska Department of Roads Maintenance Agreement Renewal – A motion was made by Brueggeman to accept the 2019 Nebraska Department of Roads Maintenance Agreement Renewal in the amount of $1,822.10 and seconded by Bishop.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Discussion & Action on City Superintendent Position (interview process & applicants) – A motion was made by Dunn to go into executive session due to the reputation of the individuals applying for the position and to include the Council Members, Mayor, City Attorney and City Clerk/Treasurer and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Entered Executive Session at 7:33 pm.
Exited Executive Session at 8:52 pm.
A motion was made by Dunn to come out of executive session and seconded by Brueggeman.
Roll call vote: Yeas – all present. Nays – none. Motion carried
Action on Presentation of 2017-2018 Audit (Terry Galloway) – Terry Galloway with Almquist, Maltzahn, Galloway & Luth presented the results from the audit performed for the 2017-2018 fiscal year and answered any questions. A motion was made by Dunn to accept the 2017-2018 letters and audit report from Almquist, Maltzahn, Galloway & Luth and seconded by Andrea.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Public Comment – Brooke Robertson
Action on Bills and Claims – Adams Lumber Co., supplies – 33.59; Almquist, Maltzahn, Galloway & Luth, P.C., professional services – 8,150.00; Arnold Insurance Agency, insurance – 175.00; Bryant Benson, utilities refund – 138.64; Edgar Chavira, utilities refund – 52.70; City of Grant, utilities – 5,760.68; Country Supply, supplies – 76.47; Deluxe Business Products, supplies – 59.83; Frenchman Valley Coop, supplies & fuel – 1,509.34; Grant NAPA, supplies – 101.35; Grant Tribune-Sentinel, advertising – 215.71; Hatch’s Super Foods, supplies – 63.35; J Bar J Landfill, tipping fees – 3,175.80; Ken’s Construction LLC, contract labor – 1,000.00; MEAN, transmission charge –113,412.10; Midwest Electric, materials & O & M charge – 16,772.73; Nebraska Public Health Environmental, lab & well tests – 30.00; Nebraska Rural Water Assoc., dues – 150.00; One Call Concepts, Inc., telephone – 4.92; Perkins County Register of Deeds, deed – 10.00; Perkins County Treasurer, election expense – 1,196.27; Pierce Law Office, professional services – 459.67; Pinnacle Bank, supplies – 15.00; Potts Electric, supplies & repairs – 6,471.16; Tyrone Summers, utilities refund – 147.00; Billy Taylor, dues & training – 21.70; TKO Pest Control, LLC, nuisance abatement – 75.00; Verizon Wireless, telephone – 206.20; Western Resources Group, contract labor – 320.00; Western States Bank, employee benefits – 687.50; American Funds, retirement – 1,578.58; Nebraska Department of Aeronautics, beacon expense – 160.00; Nebraska Department of Revenue, state income tax withholding – 696.32; United States Treasury, federal tax withholding – 5,134.37; Overtime Wages 12/1-12/31 – 1,651.14. Total Bills and Claims $169,712.12.
The motion was made by Brueggeman and seconded by Bishop to approve the Bills and Claims in the amount of $169,712.12.
Roll call vote: Yeas – all present. Nays – none. Motion carried.
Bishop, Brueggeman, Dunn & Greenwood reviewed the bills and claims prior to the meeting.
Mayor Lisa Schmitt adjourned this meeting of the Grant City Council at 9:27 P.M.
______________________________________
Lisa Schmitt, Mayor
_______________________________
Jessie Faber, City Clerk